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Fall Housing Assignment Process

Fall 2024

The Housing Assignment process for returning students happens in three parts:  

Fall 2024 Housing Assignment Sessions: All returning students who want to go through the housing assignment process are invited to attend one of the Fall 2024 Housing Assignment sessions. The sessions will provide you with critical information about the selection dates and process and will be recorded. .

Register For Housing Assignment. Priority registration is open until 5:00 p.m. on Friday, March 8. Registration is required for all returning students who want to complete the housing assignment process. To register for the housing selection process, click the . When you register, you also acknowledge that you understand and agree to the cancellation fee.  

Room Selection. After you have completed your registration by the priority deadline, you will receive an email the week of April 8, assigning you a time block for Room Selection. Room Selection begins the week of April 15. 

Three-Year Residency Requirement

As a reminder, èßäÉçÇø has a three-year residency requirement (6 fall and spring semesters).  Transfer students must live in college housing until they have completed six full fall and spring semesters; previous enrollment at other institutions counts toward fulfilling this requirement. 

Rising Seniors & Students Who Have Fulfilled the Residency Requirement

The college does not guarantee housing for rising seniors (Class of 2025) or students that have fulfilled the residency requirement, although we try to accommodate these students if there is capacity. The capacity depends on the number of rising sophomores and juniors who register for housing.

Form Availability 

All forms mentioned below are available for residents to fill out on eRezLife. To access these forms, navigate to and log in with your èßäÉçÇø credentials. From there, you can find all the available forms on the left-hand side of the screen.

Registration for Fall Housing Assignment

Registration is required for all returning students who want to go through the housing assignment process.

Registration is open and closes at 5:00 p.m. on Saturday, March 30, 2024. The priority deadline is March 8, 2024, at 5:00 p.m. All students that complete housing registration by the priority deadline will receive a time block for room selection. Please, be sure to register as soon as possible.

Do I have to register for Fall 2024 Housing Assignment Selection?   
Yes. Registration allows Residence Life to know who wants to live on campus. It will enable us to know your needs and interests and plan accordingly to house our current and incoming students. Students who register by the deadline will be able to enter their housing preferences and roommate groups.

What happens once I register?  
Once registration period ends, you will receive information about your time block to log in for Room Selection Night.

The week of March 18, eRezLife uses a lottery system to assign each student a sign-in time. The email will include the date and time you can log into the system to select your room and roommates for the Fall 2024 - Spring 2025 school year. Students will be able to see the open spaces each night.

For example, the Class of 2089 has 150 members to sign up for housing, the system randomly assigns each person a time beginning at 6:00 p.m. The first 1-20 will start at 6:00 p.m., and then the next 21-40 will begin at 6:15 p.m. This goes on until all members are assigned a time. The housing portal closes at 9:00 p.m. each evening. Those in the Class of 2089 are unable access the system after their selection day has closed. This process is done for each class.

Students that register by the priority deadline (5:00 p.m., Friday, March 8, 2024) will select rooms April 15 – 23, 2024. 

What happens if I register after the priority deadline? 

Students that register after March 8 at 5:00 p.m. and before March 30 at 5:00 p.m., will be given the last available selection time. This means you will not select housing with your class year. You will select a room on April 24. You will still be able to join a roommate group at any time during the room selection process. 

Housing registration closes on March 30 at 5:00 p.m. The portal will not re-open. Students that fail to register by March 30, 2024, and have not fulfilled the residency requirement, will be assigned a room by the Office of Residence Life.

What happens if I register, and then I change my mind?  

Only rising seniors and students who have fulfilled their residency requirement can cancel their registration. There is a housing cancellation fee.

Once you have reviewed all the content on this page, register through the link below; you will be registering for the 2024 - 2025 housing assignment process. You are also acknowledging that you understand and agree to the cancellation fee.

What happens if I do not register for housing?

Students that fail to register by March 30, 2024, and have not fulfilled the residency requirement, will be assigned a room by the Office of Residence Life. Students will not be released from their residency requirement. 

 

Instructions for Using eRezLife Application for Fall Housing 

Watch a video on 

 

 

 

 

 

 

 

Room Selection

Once you have completed your registration, you will receive an email the week of March 18 with your time block for Room Selection. That is the time block you log in and select your roommate and room. Room Selection nights are held by class year April 15 - 23  (larger classes may need two days). Students that register after March 8, are assigned a selection time on April 24.

Class Selection Order 

Class Selection Order will be announced after the priority deadline. Students will be notified of class selection dates the week of March 11.

Residence Life staff will be available to answer phone calls as needed during each room selection night. Please call (901) 843-3241.

Roommate Groups

You must set up your roommate group before your selection time. Roommate groups are required in order to select must-fill spaces as well as spaces that are not traditional style singles. You must create your roommate groups ahead of time.

That means, if a space is a must-fill double, you must have a roommate group of two to select that open space. As another example, in a nine-person townhouse, which is not must-fill, your roommate group of four may fill four of the spaces, and you will have five random suitemates.

You may also need multiple roommate groups for your plan A, B and C! If you are selected to a roommate group of four, eRezLife will not allow you to select a two-person space. As a result, you may need to set up roommate groups of 4+ and then also a group of two in case the size space you want is no longer available during your selection time. If you need to split into a roommate group of two, you will simply select your backup group of two and then pick the double room.

If you are interested in being assigned to a single room for the upcoming academic semester but are unable to select one during the housing selection process, you are welcome to join the . Completing this form does not guarantee a single room.

Students Studying Abroad  

Students approved to Study Abroad or Away in the Fall 2024 semester, must participate in the room selection process. If you decide to study abroad, you must complete the Housing Cancellation Form to cancel your Fall housing on or before 5:00 p.m., July 1, 2024. You will not be charged a cancellation fee. The Office of Residence Life will arrange your Spring 2025 housing, and students will be notified in November 2024 before your return to campus.  

Residence Life will assign students to their Spring housing assignment based on availability. You are welcome to request to live with specific residents when you complete your housing application, but this assignment will be based on current availability in November 2024. 

Resident Assistant (RA) Spaces 

All current RAs must participate in the Housing Assignment process. If you are not selected to be an RA or not returning to be an RA for the 2024 – 2025 academic year, you must participate in the Housing Assignment Process. They will be included with their class. New RAs (East Village and West Village) will select their apartment-mates. RAs must provide roommates’ names to the Office of Residence Life in advance.

Housing Cancellation 

Students that cancel their registration or housing after the housing selection process starts are subject to a progressive cancellation fee.  

  • Rising seniors and students who have fulfilled the residency requirement:
    • A student cancels by 5:00 p.m. on Friday, April 5, the student will not incur a cancellation fee.   
    • A student cancels between April 5 and May 13, a cancellation fee of $750 will be placed on the student's account.   
  • Students that cancel after May 13 are responsible for complete payment for the contract.
  • A student registers for housing and then decides to participate in a study abroad program during the fall semester, the registration will be deferred to the spring semester, and no cancellation fee will be incurred.   
  • A student registers for housing and subsequently is released from the residency requirement, the registration is canceled without penalty.   
  • A student registers for housing and subsequently withdraws or transfers, the student registration is canceled without penalty.

To cancel your application or your housing assignment for Fall 2024, complete the . The Office of Residence Life will confirm all information submitted with necessary campus partners before making a determination on the requested cancellation. 

Gender-Neutral Housing

Gender-Neutral Housing refers to designated spaces in traditional and apartment-style residence halls that are open to all students, regardless of their gender or sex, during the room selection process. This means that any student can live with any other student, regardless of gender or sex. There is no application process.

Gender-Neutral Housing is not intended for romantic couples.

For the upcoming academic year, the below buildings/floors will be gender-neutral:

  • East Village B Apartments 
  • West Village - 2nd Floor
  • Parkway - 3rd Floor
  • Robinson - 2nd Floor (You may be suited with/sharing a bathroom with any gender if select this housing)
  • Blount - 2nd Floor (You may be suited/sharing a bathroom with any gender if select this housing)
  • Spann Townhouses

Gender-neutral spaces are designated as must-fill during the room selection process. You must confirm your roommate group prior to your room selection night. Please note, if you are in a roommate group with somebody who, per eRezLife, is a different gender or sex as you, you will only see available rooms in the above-listed gender-neutral spaces. Students should have multiple, predetermined roommate groups so they are able to see a variety of room types during room selection. If you only have a roommate group with mixed gender, and all gender-neutral spaces are taken, zero rooms/halls will display for you on selection night.

Medical Housing Accommodations Requests

Student Accessibility Services (SAS), Residence Life, and Physical Plant work together to ensure that students with disabilities have equal access to the college’s housing resources. Students interested in requesting housing accommodations should follow these  in a timely manner. All requests are considered on a case-by-case basis.

Continuing students should complete this process by Friday, February 15, 2024, for fall semester housing. Housing accommodation requests submitted after this date will still be considered. However, students approved after the preferred date may need to be placed on a waitlist for a necessary housing assignment to become available.

Students who are not granted a disability-related housing accommodation, who choose not to accept the room offered as an accommodation, or who submit late requests should complete the standard room selection process through Residence Life.

Examples of Medical Housing Accommodations

Housing accommodation examples include, but are not limited to:

Important Notes

  • All students pursuing housing accommodations must complete the necessary form to request on-campus housing. Refer to the Residence Life website for important details and deadlines for the room selection process.
  • Students who have received housing accommodations in the past must renew the accommodations with SAS each year before the appropriate deadline listed above.
  • All housing accommodation assignments are determined by Residence Life and based on available spaces that satisfy the accommodation. 
  • Students approved prior to the deadline listed above will be notified of their housing accommodation assignment before the standard room selection process begins.  If not satisfied with their assignment, students may complete the standard room selection process and attempt to secure a preferred space. 
  • Medical single room requests are not granted solely on the basis of having a quiet place for study. With the number of people living in residence halls, shared facilities, and shared resources, a single room does not necessarily provide a quieter, more distraction-limited space than a standard shared room.
  • The amount charged to students in approved medical single rooms will be determined based on the residence hall. Students with disabilities who are approved for a medical single room accommodation will be billed at the lowest rate for the assigned residence hall (e.g., the double room rate). Any student choosing to trade-in their medical single room assignment for an available higher-tier room (e.g., apartment-style unit or under-booked double) solely based on preference will be charged the corresponding higher rate.
  • We are unable to guarantee a preferred building, room or floorplan.
  • The medical single room accommodation applies to the approved student only. 

Contact SAS for additional information on housing access accommodations or other accommodations and services for students with disabilities.

Gender-Affirming Housing

èßäÉçÇø is committed to helping to make sure that all students have a community to live learn and thrive.

Gender-Affirming Housing (GAH) is available to support and affirm an individual's gender identity when it differs with the gender they were assigned at birth.

Gender-Affirming Housing allows students the opportunity to prioritize their needs. Gender-affirming housing assignments may include two or more students mutually agreeing to share a multiple-occupancy bedroom, studio, suite, or apartment regardless of students’ sex or gender. 

Residence Life determines room assignments for all GAH preference requests based on availability.

Is Gender-Affirming Housing an accommodation?

No. Gender-Affirming Housing is a preference request a student submits for housing that best meets their housing needs. Accommodations are covered under The Americans with Disabilities Act (ADA), require documentation, and are processed through the Office of Student Accessibility Services.

How do I request Gender-Affirming Housing?

  • Complete the Housing Application through Residence Life
  • Complete the online Gender-Affirming Housing request form through eRezLife
  • Accept/Decline your Housing assignment by Tuesday, March 19, 2024.

What are the deadlines?

  • All GAH preference requests should be submitted by March 1.
  • Students must complete the Housing Application by March 8.
  • Students will receive their tentative GAH assignments the week of March 11.
  • Students will need to accept or decline their GAH assignment by March 19.

What happens if I am approved for Gender-Affirming Housing request?

Gender-Affirming Housing assignments are determined by Residence Life and are based on available spaces that best meet student’s needs. When a student is assigned to an apartment-style unit, Residence Life may assign ONE requested roommate/suitemate to the unit.

What if I do not like my tentative Gender-Affirming Housing assignment?

Students who decline the room offered as their Gender-Affirming Housing assignment will need to complete the standard room selection process through Residence Life.

I am interested in Gender-Neutral Housing. Do I need to complete the GAH preference request form?

No. Gender-Neutral Housing is available during room selections the week of April 1 for all who choose mixed-gender roommate groups, unless those rooms become filled prior to their selection time. Only students who need gender-affirming care should complete a GAH preference request form.

Are there specific Gender-Affirming Residence Halls?

Gender-Affirming Housing requests are not limited to specific buildings, allowing for flexibility in finding spaces that best meet students’ needs within the limited spaces on campus. Gender-Affirming housing assignments may be placed within Gender-Neutral Housing spaces.

Additional Questions?

Students with medical accommodation housing questions, contact Melissa Butler, Director of Student Accessibility Services, at butlerm@rhodes.edu. For any additional housing questions, contact Residence Life at reslifestaff@rhodes.edu.

The deadline for submitting  is Friday, March 1,  2024.

Religious Preference Requests

If you feel you have reasonable needs for housing preference based on religious beliefs, please complete the . Requests must be submitted by Friday, March 1 for consideration. 

Students Unable to Log into the System  
If you are unable to log into the eRezLife system during your allotted time, you may designate a Proxy.

A Proxy is trusted friend that you identify and share your login information with and they will select a room for you.

Your Proxy will log in as you, at your designated time and select a space for you. Be sure your Proxy is aware of the type of space you prefer.

Building Information 
The floor plans for each building are available online.